Projects succeed and fail for multiple reasons. At MSS Business Transformation Advisory (MSSBTA), we have executed similar processes to the ten-step project rescue process outlined by Gartner. We have learned that having a defined process is key to the success of any project. In this blog post, we will cover the steps we take when rescuing a failing project by rescoping, re-planning, and re-budgeting.
Pause the Failing Project
The first step is to pause the failing project. This means that no new project tasks can be started, and all current project tasks must be put on hold. Next, talk to everyone involved in the project, including project sponsors, project managers, project team members, and any other stakeholders. It is important to do this to get a full understanding of the project and what has led to its current state.
Set Boundaries
After talking to everyone, you need to set boundaries. This means that you need to establish clear expectations for the failing project going forward. It is critical to find the root cause of the project's problems. This is important to prevent the same issues from occurring in the future. Once you have identified the root cause, we assess the risks associated with the project. This helps you to determine whether the project is worth rescuing.
Prepare for Battle
If we decide that the failing project is worth rescuing, prepare for "battle". This means putting together a plan of action and getting all the necessary resources in place. Then re-engage key stakeholders and determine the project's "go-forward" status. This includes setting new timelines and objectives for the project. Also confirm responsibilities and reset expectations. By following these steps, we can rescue failing projects and help them to succeed.
To summarize, programs and projects that are failing can be rescued if the proper processes have been implemented and the team has enough information to make an informed decision.
At MSSBTA, we have a defined process for rescuing failing projects and utilize methodologies to rescope, re-plan and re-budget. We talk to everyone involved in the project, set boundaries, find the root cause of the problem, assess the risks associated with the project, and are prepared to help clients make an informed decision.
If you have a project that is failing and needs rescued, or if you would like more information about our project management services, please contact us. We would be happy to help!